The specialty medical record that adapts to users

Hospital information systems (IS) used by healthcare institutions are often perceived as obsolete tools. Overloaded with pull-down menus and options, they lack intuitiveness and become synonymous with inefficiency. Their complexity lies mainly in the multiplicity of specific needs of different medical specialties. For many, using these IS is a tedious and time-consuming task, taking their attention away from patient care and hampering their productivity.

The numbers are staggering: doctors spend around 45% of their workday interacting with PGs, and up to 28% of that time is spent exclusively on administrative tasks and data entry. This not only reduces the time available for patient care, but also contributes to frustration and possible burnouts. For example, about half of American doctors experienced professional exhaustion due to the administrative burden of PGD, which has an impact on the quality of care and professional satisfaction, a feeling shared by some of the 12,300 doctors at Assistance Publique — Hôpitaux de Paris (AP-HP).

The need for a unique platform, adapted to the needs of each health professional and each specialty, is therefore essential. Such a solution would avoid the need to use independent tools specific to each specialty, often marketed by different publishers, and would offer a smoother and more efficient user experience.

Innovation: adaptability by specialty

The adaptability of medical records is a key innovation proposed by Instamed. This solution makes it possible to customize the PGD according to the doctor's specialty and the patient's pathology, thus offering a more refined and intuitive interface. This not only reduces the time spent managing records but also improves the quality of care.

Concrete examples of adaptability

1. Lung cancer treatment:

When an oncologist treats a patient with lung cancer, he must closely monitor the progress of the disease and adapt the treatment accordingly. With a personalized medical record, the oncologist can quickly and easily access information relevant to this type of cancer, including its characteristics, such as the stage and histological type, as well as the evolution of the size of the tumors. The results of genetic tests and biomarkers (such as HER2, EGFR, and ALK) are also integrated into the file, allowing the oncologist to monitor the effectiveness of the treatments administered, such as chemotherapy, radiation, or immunotherapy.

2. Endometriosis Management:

For a gynecologist, treating a patient with endometriosis requires a different approach and specific data. For example, information on the location and size of endometriotic lesions, symptoms such as pelvic pain, dysmenorrhea (menstrual pain), and dyspareunia (pain during sexual intercourse), as well as the results of imaging tests such as MRI and ultrasound, are directly accessible. This level of detail allows the gynecologist to precisely follow the evolution of the disease and to adjust treatments accordingly, while providing personalized follow-up to the patient.

3. Management of chronic inflammatory bowel disease (IBD):

A gastroenterologist treating patients with IBD must also manage very specific information. Fields such as stool frequency and consistency, the presence of blood, and the results of laboratory tests such as calprotectin and CRP (C-reactive protein) are essential. An adapted interface allows quick access to this information, thus facilitating the monitoring and adjustment of treatments.

Benefits of a personalized interface

Fluidity and efficiency:

By adapting the medical file interface to the specific needs of different specialties, Instamed allows more fluid and efficient management of information. Health professionals can focus on what matters most, reducing the risk of errors and improving the quality of care provided. According to a study published by the Royal College of Physicians of Edinburgh, a simplified and personalized interface can also help reduce physician burnout by eliminating unnecessary steps and making processes more intuitive.

Patient involvement:

Instamed also allows for greater patient involvement. Thanks to an adapted interface, patients can add relevant information via self-assessment questionnaires, contributing to better management of their health. This feature promotes personalized follow-up and more proactive patient care.

Benefits for medical research:

The adaptability of medical records is not only beneficial for daily clinical practice, but also for medical research. By centralizing specific and structured data for each pathology, Instamed facilitates the analysis of data and the conduct of clinical studies. Researchers can thus access accurate and consistent information, promoting scientific advances and the improvement of treatments.

International medical file:

One of the major advantages of an adaptable medical record is its ability to standardize medical information internationally. By using fields and values that may be common with other countries, Instamed lays the foundations for an international medical file. This not only allows for better coordination of care for patients who live in multiple locations, but also allows for closer collaboration between healthcare professionals across the world. Structured and consistent data also facilitates comparative studies and multi-center clinical trials, contributing to global medical innovation.

Conclusion

By offering medical records adapted to specialties and pathologies, Instamed is transforming the management of health information. This solution makes it possible to simplify the work of health professionals, to improve the quality of care provided and to involve patients more in the management of their health. In addition, it offers promising perspectives for medical research. By adopting a user-centered approach and evolving with the needs of the sector, Instamed is laying the foundations for a more efficient, personalized and integrated health system, meeting the specific needs of each professional and each patient.

sourcing

1. “National evaluation of the benefits and risks of greater structuring and coding of the electronic health record: exploratory qualitative investigation”, Oxford Academic, 2023.
2. “Electronic Health Records: A Critical Appraisal of Strengths and Limitations,” Journal of the Royal College of Physicians of Edinburgh, 2020.
3. “System-Level Factors and Time Spent on Electronic Health Records by Primary Care Physicians”, Jama, 2023.
4. “EHR explained: A guide to electronic healthcare systems”, Tebra, 2024.
5. “How Specialty-Specific EHR Templates Improve Patient Care”, EHR Intelligence, 2020.
6. “Benefits of a specialty EHR,” Medical Transcription Service Company, 2023.

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